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Role · HR admin

People-dates that never catch you out

A temp contract that auto-converts, a VOG that lapsed, a certificate about to expire. HR juggles many dates across many people. Put them in one shared overview with reminders and OwndUp nudges you well before each date, so nothing catches you out.

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What you track

As HR admin, a lot renews on its own date

Every certificate, check and contract has its own date, spread across people, mailboxes and the head of one admin.

Certifications

First-aid, safety and trade certificates that expire per person. Let one lapse and someone is no longer qualified for the job.

VOG background checks

A VOG per hire with its own request and validity date. Track when each was issued and when a fresh one is due.

Temporary contracts

Fixed-term contracts and probation reviews with dates you cannot miss. Run past one and it can convert on its own.

Driving licences

Licences for field staff and drivers that expire on a date worth knowing well in advance.

How OwndUp helps

One overview that warns you in time

Build your own list or start from a ready-made template, and every people-date starts working for you.

1

Your own list or a template

Start from the free certificates template, or build your own columns. Import your existing Excel in one go and link each row to its document location.

2

A reminder per row

Put an alert on each date, for example 30 days ahead, so there's time to renew a certificate, request a VOG or plan a review.

3

By email and in your calendar

Reminders arrive by email and in the app, and every date can show up in Outlook, Google or Apple Calendar.

4

Escalation to a backup

If a reminder stays open too long, OwndUp escalates to your backup, so it never depends on one person.

Free template
Start with an Excel template

Download a ready-made certificates template, fill it in and import it into OwndUp.

See the templates →
Related use case
Certificates and qualifications

See how teams keep certificates and qualifications valid with reminders well before each expiry date.

Read the use case →
Good to know

Questions from HR admins

Yes. Add a row per person with the certificate or VOG and its date, and put a reminder on that date. You get a nudge in time to renew or request a fresh one.
Yes. Give each contract its own row with the end and review date. One list can hold certificates, VOG checks, contracts and licences side by side.
No. OwndUp tracks the dates and a reference, not the files. It keeps track that a certificate or check exists and when it is due, and links to where the document lives. Sensitive personnel data stays in your own HR system.

Keep every certificate and contract in time

Put your certificates, VOG checks and contract dates in one overview today. 30 days free, no credit card needed.

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