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Everything a spreadsheet can do, plus the things it never does for you
Build lists with your own columns, give every list one clear owner and let OwndUp watch the dates. Everything that turns scattered files into one overview that thinks ahead, and never depends on a single person.
A list that keeps itself up to date
Every feature solves a small problem you know from your spreadsheets. Together they replace the scattered files nobody really keeps up to date.
Your own columns
Build exactly the list that fits what you track: text and text area, date, number and amount, yes/no, dropdown, email, phone and a link to a document. Ten column types.
Reminders per row
Link a reminder to a date column and get warned in time, by email and in the app, for example 30 days before an expiry date. All your open alerts sit together on one page.
In your own calendar
Subscribe Outlook, Google or Apple Calendar to your expiry dates. Every date shows up automatically as an appointment, so you see deadlines where you already look.
Nothing slips through
A calm weekly summary of what's coming up. And if a reminder stays open too long, OwndUp automatically escalates to your backup admin and your admins, so it never depends on a single person.
Share and hand over
Give colleagues read or edit rights per list, private until you share. Every list keeps one clear owner, and you hand that ownership over with an acceptance step, so a list never ends up ownerless.
Search everything
One search bar across all your groups, lists and rows. Open it with Ctrl or Cmd plus K and jump straight to the right row, without digging through files and folders.
Excel import and export
Start with an existing Excel file: the headers become columns, the rows become data. And you can always get your lists back out as Excel, per list or all at once as a backup.
SharePoint connection
Connect an existing SharePoint list and see it as a clear, read-only mirror in OwndUp. Add reminders on top that SharePoint doesn't give you, without changing anything in SharePoint.
Microsoft 365 login
Log in with your Microsoft account, without remembering another password. Handy for teams already working with Microsoft 365.
A row from a PDF
Drop a contract or certificate in and OwndUp reads the fields straight into the right row, with the expiry date and reminder already attached. You always confirm before saving. Processed in the EU, and we never store the file.
You decide the shape, not the tool
Most tools force you into their structure. OwndUp turns it around. You start with an empty list and add the columns that fit what you track.
A text column for the name or supplier, a date column for the expiry date, an amount column for the cost and a link column to the contract or portal. Ten column types in all, from yes/no and dropdown to email and phone. Organise your lists into groups like Contracts, Subscriptions or Certificates and keep everything together.
Never again a list without an owner
Every company has stray little lists lying around, each with someone who keeps it up. That person leaves at some point, and in a spreadsheet the list goes adrift: no one knows anymore who manages it or which version is right. OwndUp makes ownership explicit.
Invite colleagues as reader or editor per list. Every list keeps exactly one clear owner who can never drop away, and you hand that ownership over with an acceptance step. If the owner does drop away, a backup can take over. That way a list never ends up ownerless and the overview never depends on a single person.
Get warned before it's too late
A spreadsheet never sends you a heads-up. OwndUp does. You link a reminder to a date column and get warned in time, by email and in the app. You can even have your expiry dates show up in your own calendar.
All open reminders come together on one central alerts page, so you see at a glance what's expiring soon. If something stays open too long, OwndUp escalates to your backup admin and your admins. No contract that quietly auto-renews and no certificate that lapses unnoticed.
Also for the work that comes back
Alongside things that expire, OwndUp also watches your recurring tasks: maintenance, inspections, reviews, VAT moments.
Set a repeat monthly, quarterly or yearly. Assign a task to a colleague and only that person gets the nudge, then check it off straight from the email. Left undone, it stays in view and can escalate to the backup admin and the admins.
Document in, expiry date out
Retyping a contract is the biggest hurdle. Drop the PDF in and OwndUp pulls out the fields that match your own columns.
The AI reads the name, amount and dates, maps them onto your list's columns and arms the expiry reminder for you. You always land on a normal, editable row: what was recognised is pre-filled with an 'from document' label, and you complete the rest yourself. Processed in the EU (Mistral, Paris), we never store the file and you keep the final say.
Ready to tidy up your spreadsheets?
Start today with a 30-day free trial. No credit card needed.