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One missed date can cost thousands of euros.

OwndUp warns you in time, by email and in your calendar, before a contract silently renews or a certificate expires. Even when the person who always kept track of it is no longer there.

Finally, overview and peace of mind. Never caught out again by a date you didn't see coming. Link your Excel or SharePoint list, or start from a template. Nothing to move, no double work.

Try it free ↗ Watch the demo (30 sec)
30-day free trial No credit card required Servers in the EU, GDPR-ready You stay the owner of your data

Works like you do

Start from a template for contracts, certificates or domains, or link an existing list from SharePoint or OneDrive. No new place to lose things, just an overview of what's already there.

Sharing, handover and backup

Every list can be shared with teammates in different ways. If someone falls ill or leaves, the handover is a breeze. Every organisation can set up backup accounts so the business can always keep going.

Before it's too late

Expiring certificates, lapsing domains, notice periods coming up. OwndUp warns the owner and the backup, well before the deadline becomes a problem.

Where it goes wrong

A spreadsheet works. Until a date slips through unnoticed.

Contracts, subscriptions, certificates, licences, domains. They're spread across spreadsheets, mailboxes and folders, and a spreadsheet never sends a heads-up. So you only hear about it once the money's already gone, or the paperwork's no longer valid.

“
Everything is scattered

One contract in a folder, another in a mailbox, the certificates in yet another file. No one knows what's where anymore, or when something expires.

Result no overview, no grip.
“
A spreadsheet won't warn you

A contract renews silently, a certificate expires. Your Excel gives no heads-up, so you only notice once it's too late.

Result you keep paying, or you're suddenly without valid paperwork.
“
And it hangs on one person

Usually one person keeps track of it, in their own file in their own place. When they leave, the overview walks out the door with them.

Result the overview walks out the door.

Weak contract management costs companies an average of 9% of their revenue per year, through missed cancellation deadlines and silent renewals.Source: World Commerce & Contracting.

The solution

One overview that warns you in time

Put your contracts, certificates and subscriptions in one list, on your own Excel or SharePoint. Attach a heads-up to every expiry date, and OwndUp warns you well in time, by email and in your calendar. That's the core. The rest builds around it.

Two minutes: from list to heads-up, in practice.

More than reminders

When Lisa retires, or is just off sick

A reminder warns you in time. But a list also needs someone to carry it. For twelve years Lisa has handled the contracts, the insurance and the domain names, not because it's her job, but because she happens to know how it all fits together.

Friday is her last day.
Without OwndUp
  • The file stays behind, but no one feels like the owner.
  • Three months later a contract renews silently.
  • A certificate turns out to have expired, and no one got a heads-up.

The overview walked out the door with Lisa.

With OwndUp
  • Lisa's lists have an owner who can never fall away.
  • Before her last day she hands over ownership, her colleague accepts, and the list keeps running.
  • The heads-ups stay in place. If something sits too long, it automatically goes to the backup.

The list is never left adrift.

01

Every list has an owner

One person is responsible, and that role can never fall away. You see at a glance who takes care of what, per list.

02

Handover on leaving or sick leave

Hand over ownership. The recipient accepts and the list carries on seamlessly. No hunting for where that file was again.

03

A backup that can take over

Assign a backup who's ready when an owner falls away. That way no list depends on a single person. The backup role is always free.

04

Nothing gets left

If a heads-up stays open too long, OwndUp automatically escalates to your backup. The safety net beneath your safety net.

A reminder warns you in time. When Lisa retires, she hands over ownership properly before her last day. A colleague off sick and no one responding to an expiring certificate or contract? Then the heads-up escalates to the backup on its own. So nothing grinds to a halt, even when someone falls away.

How it works

From empty to a complete overview in a few minutes

No implementation project, no manual. You make exactly the list you need and the rest follows naturally.

1

Start where you are now

Connect your Excel or SharePoint list, import your Excel, or pick a ready-made template. Rather start fresh? Build a list with your own columns: text, date, amount, yes/no, dropdown and more.

2

Set reminders

Attach an alert to a date column. OwndUp warns you in time, by email and in your calendar, for example 30 days before something expires.

3

Share with your team

Invite colleagues as a reader or editor, or hand over ownership of a list. Everything stays private until you share.

4

Someone leaving?

Hand over ownership, the recipient accepts, and the list is never left adrift. If a heads-up sits too long, OwndUp automatically escalates to your backup.

Your documents simply stay in OneDrive or SharePoint, nothing to move, no second archive. Copilot finds what you're looking for, OwndUp warns you about what you forget.

What you get

A list that thinks along

All the power of a spreadsheet, plus the things a spreadsheet never does for you.

Reminders and overview

Reminders per row

Attach an alert to a date and get warned in time, by email and in the app. All open notifications also sit neatly together on one page.

Never miss a deadline

In your own calendar

Subscribe Outlook, Google or Apple Calendar to your expiry dates. Every date appears automatically as an appointment, so you see deadlines where you're already looking.

Outlook · Google · Apple

Weekly summary

Every week a calm overview of what's coming up, in one email. So you start with a grip instead of surprises.

Weekly overview

Ready-made templates

Don't start with a blank screen. Pick a template for contracts, certificates, domains, subscriptions, suppliers or your fleet, with the right columns and reminders already set up.

Nine templates

Custom columns

Build exactly the list that fits what you track: text and text area, date, number and amount, yes/no, dropdown, email, phone and link (for example to a document in SharePoint).

Ten column types

Search everything

One search bar across groups, lists and rows. Open with Ctrl/Cmd + K and jump straight to the right line.

Find it fast
Never dependent on one person

Share with roles

Give colleagues read or edit rights per list. Everything stays private until you share, so you decide who sees what.

Reader · Editor

Transfer ownership

Hand over ownership of a list properly, the recipient accepts. Admins see all open handovers in one overview.

Handover · org overview

Backup and escalation

Assign a backup who's ready when someone falls away. If a heads-up sits too long, it escalates automatically. The backup role is always free.

Safety net · always free
Works on what you already have

Connect Excel or SharePoint

Point to your existing Excel in OneDrive or a SharePoint list. OwndUp reads along read-only and never writes back, you lay the heads-ups on top. Your colleagues just keep working in their own file.

Read-only mirror

Import and export

Import an Excel, headers become columns. Or export any list back to Excel whenever you like. Your data stays yours, you're not locked into anything.

Excel in and out

Microsoft 365 login

Log in with your Microsoft account, without remembering an extra password. Handy for teams that already work with Microsoft 365.

One account less
What people use it for

One tool, countless lists

Because you build your own columns, OwndUp adapts to you, not the other way around.

01

Contracts & renewals

Rent, lease contracts, maintenance and insurance in one place, with a heads-up before they renew silently.
02

Subscriptions & licences

Software subscriptions, domain names and certificates with expiry dates and costs, so nothing runs on unnoticed.
03

Certificates & qualifications

Safety, first-aid, ISO and driver-qualification certificates with validity dates and the person behind them, with a heads-up before one expires.
04

Domains

Domain names with expiry dates and registrar in one place, so not one of them ever lapses unnoticed.
05

For teams

Shared lists with roles and ownership, so your team shares the same overview and nothing depends on a single person.

The middle ground

Between a spreadsheet and a heavy system

As flexible as a spreadsheet, as smart as a real system, without the price and the hassle.

Loose spreadsheets
OwndUp
Custom columns & lists
Partly
Yes
Reminders before expiry
-
Yes
Shows up in your calendar
-
Yes
Share with roles
Partly
Yes
Transfer ownership
-
Yes
Keeps working when the keeper leaves
-
Yes
Search everything
Partly
Yes
Connect Excel or SharePoint
-
Yes
Ready in minutes
Yes
Yes
Price
Free, but messy
Lite €7, Business €29
Pricing

Two clear prices, no fuss

Lite is €7 a month for one person. Business is €29 a month for your whole team, unlimited users. Two fixed amounts, no tiers and no price per user. Start with a 30-day free trial.

Lite or Business?

Lite is for one person keeping an eye on their own deadlines. Choose Business the moment you work together: shared lists, full continuity when someone falls away, and the live connections to your Excel and SharePoint.

2 months free
Lite
€7per month

For one person keeping an eye on their own deadlines.

  • Unlimited lists and rows
  • Custom columns and ready-made templates
  • Reminders per row, by email and in the app
  • Expiry dates in your calendar
  • Groups to organise lists
  • Excel import and export
  • Search across everything
Try it free
Popular
Business
€29per month

One fixed amount for your whole team, unlimited users.

  • Everything in Lite
  • Share lists with roles and ownership handover
  • Backup, escalation and admin backup, full continuity
  • Org-wide overview of open handovers
  • Weekly summary by email
  • Live connection to SharePoint, OneDrive and Excel
  • Add teammates straight from your Microsoft 365 directory
  • Reminders and escalations in Microsoft Teams
  • Unlimited users and priority support
Try it free

The backup role is always free and doesn't count as a user. All prices exclude VAT, no setup fees, cancel monthly.

Larger team or special needs? Request a tailored quote.

Questions

Frequently asked questions

Can't find your question? We're happy to think it through with you.

OwndUp is a tool for building shareable lists with your own columns. You set reminders on expiry dates and share lists with your team. Think of it as a smarter, shared spreadsheet that warns you in time, without having to set up a heavy system.
A spreadsheet never nudges you and is hard to share safely. OwndUp gives you per-row reminders, roles for reading and editing, ownership you can hand over, and one search bar across all your lists. You build the same overview, but it thinks along with you.
For each column you pick from text, text area, date, number, amount, yes/no, choice list, email, phone and link. A link column can double as a document location, for example to a file in SharePoint or OneDrive. You attach reminders to a date column, so you get a notification 30 days before an expiry date, for instance.
Every list is private until you share it. You invite colleagues as a reader or an editor, exactly as much access as needed. Every list always keeps at least one owner, so nothing ends up rudderless.
Yes. Upload an Excel file and the headers become columns, the rows become data. You can also export any list back to Excel, per list or all at once as a backup.
You log in with your Microsoft account and you can link an existing SharePoint list. It shows up as a read-only mirror in OwndUp: you manage the content in SharePoint, and OwndUp layers on the reminders SharePoint doesn't offer itself. We never write anything back to SharePoint; the refresh happens when you open or refresh the list.
Your data is hosted within the EU, in Frankfurt and Amsterdam. OwndUp is built to the GDPR and you can always export your data. Your data is yours.

Another question?

Feel free to email us, we reply fast and in plain language.

Ask your question

Every list an owner, every deadline on time

Start today with a 30-day free trial. No credit card required. After the trial it stops on its own, your data stays saved, and exporting to Excel is always possible.

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30 days free · cancel monthly

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