Frequently asked questions

OwndUp watches everything with a date that needs acting on: lists for what expires (contracts, certificates, domains) and tasks for what comes back around (maintenance, inspections, reviews). One place that warns you in time, by email and in the app, and raises the alarm when something is left undone. Think of it as a smarter, shared spreadsheet that thinks along with you, without having to set up a heavy system.

A spreadsheet never nudges you and is hard to share safely. OwndUp gives you per-row reminders, roles for reading and editing, ownership you can hand over, and one search bar across all your lists. And unlike a calendar item, a task in OwndUp carries a duty to be done: left undone, it stays in view and escalates, instead of quietly slipping away.

For each column you pick from text, text area, date, number, amount, yes/no, choice list, email, phone and link. A link column can double as a document location, for example to a file in SharePoint or OneDrive. You attach reminders to a date column, so you get a notification 30 days before an expiry date, for instance.

You attach a reminder to a date column and choose how many days ahead you want to be warned. All open reminders gather on one central notifications page, so you see at a glance what is about to expire. For a task you can also set a repeat (monthly, quarterly or yearly) and check it off straight from the reminder email, without logging in.

No. Everything in OwndUp has a date. For daily to-dos and projects there are other tools; OwndUp watches the dates that things depend on, including recurring maintenance, and raises the alarm when something is left undone.

It stays in view, in your weekly overview and the Monday email. On Continuity, a task left too long escalates to the backup admin and the admins, so it doesn't quietly disappear like a dismissed calendar item.

Every list is private until you share it. You invite colleagues as a reader or an editor, exactly as much access as needed. Every list always keeps at least one owner, so nothing ends up rudderless. On a task list you can also assign a single task to a colleague: only that person gets the nudge, even without access to the whole list.

Yes. When someone leaves or a task changes hands, you cleanly transfer ownership of a list to a colleague. When someone leaves the organisation, you hand their lists and assigned tasks to a successor in one step; anything not taken over falls back to the list, so no task quietly disappears.

Yes. Upload an Excel file and the headers become columns, the rows become data. You can also export any list back to Excel, per list or all at once as a backup.

You log in with your Microsoft account and you can link an existing SharePoint list. It shows up as a read-only mirror in OwndUp: you manage the content in SharePoint, and OwndUp layers on the reminders SharePoint doesn't offer itself. We never write anything back to SharePoint; the refresh happens when you open or refresh the list.

Yes, on Business and Continuity. Drop a contract or certificate in as a PDF and OwndUp reads out the fields and puts them into a new row, matched exactly to your list's columns, with the expiry date and reminder already attached. You always land on a normal, editable row and check what was recognised before you save. The reading happens in the EU (Mistral, Paris) and we don't store the file itself.

The application, the database and the backups run at TransIP in the Netherlands, and therefore within the EU. OwndUp is built to the GDPR and you can always export your data. Your data is yours.

You start with a 30-day free trial, no credit card. After that you choose Lite (EUR 19 per month for one person), Business (EUR 49 per month for a team up to 25) or Continuity (EUR 99 per month with unlimited users and automatic escalation: if a reminder is left unhandled, we warn your backup admin and your admins by ourselves). Pointing a backup admin who can take over is in every plan, by the way, as is the weekly Monday email of what's coming up. Flat prices, no per-user pricing. The backup role is always free and doesn't count as a user. Pay yearly and you get two months free.

A user is someone who logs in to OwndUp: you and the colleagues you share lists with. The people you keep track of, like technicians with a certificate or colleagues with a permit, don't count and don't need an account. The backup role is always free and doesn't count as a user either. So a company of thirty-five people with a handful of list managers still fits within Business.

Yes. On a monthly plan you can cancel at any time. There are no setup fees and you're not tied to anything. Paying a year up front can be cheaper, but it's never required.